Administrative Coordinator

About Edmonton Community Foundation

Edmonton is a city shaped by people who care deeply about their community. Edmonton Community Foundation (ECF) exists to harness that generosity – connecting donors, charities, and community partners to enrich lives and build a vibrant city, now and for generations to come. 

Each year, ECF distributes more than $44 million in grants and scholarships, made possible through the generosity of over 2,600 donors. Through more than 1,750 endowed funds representing over $1 billion in assets under management, ECF has granted more than $480 million to the community since 1990.  

As the largest non-governmental funder of Edmonton’s charitable sector, ECF plays a unique role in identifying emerging community needs and directing resources where they can have the greatest impact. By working collaboratively with donors, nonprofits, volunteers, government, and community leaders, ECF helps ensure Edmonton continues to grow as an inclusive, resilient, and thriving community. 

ECF also contributes to our community through our Social Enterprise Fund and by supporting the work of the Edmonton Community Development Company. 

The Opportunity

Reporting to the Executive Director, Impact Investments, the Administrative Coordinator provides administrative and operational support across both the Social Enterprise Fund (SEF) and the Edmonton Community Development Company (ECDC). This role is integral to the smooth coordination of day-to-day activities, supporting internal operations, and helping teams stay organized, connected, and informed. 

The Administrative Coordinator supports a wide range of activities including coordinating meetings and logistics, preparing agendas and meeting materials, maintaining records and databases, tracking key information and deadlines, and assisting with documentation and reporting related to financing activities and community development initiatives. This role requires strong organizational skills, sound judgment, attention to detail, and a collaborative, service-oriented approach. 

Key Roles & Responsibilities

Administrative Coordination & Operational Support 

• Provide day-to-day administrative support to SEF and ECDC, including calendar management, meeting scheduling, room bookings, occasional travel coordination, and maintaining organizational files and records. 

• Draft, edit, and distribute correspondence and documents, ensuring professionalism, accuracy, and consistency. 

• Maintain organized digital filing systems, databases, and tracking tools to ensure information is current, accessible, and well managed. 

• Support the organization and maintenance of corporate and legal documentation. 

Meetings, Communications & Events 

• Coordinate logistics for internal and external meetings, board and committee meetings, community engagement sessions, and events. 

• Prepare meeting materials, agendas, and supporting documentation, and record and distribute meeting minutes and action items. 

• Monitor shared inboxes and website inquiries, ensuring timely responses and appropriate follow-up. 

• Help facilitate clear and effective communication across SEF, ECDC, and ECF teams and stakeholders. 

Project & Process Support 

• Assist with tracking project timelines, deliverables, action items, and follow-ups across multiple initiatives. 

• Prepare and maintain reports, presentations, spreadsheets, applications, policies, procedures, and other operational documents. 

• Contribute to the continuous improvement of administrative processes, templates, and workflows to support operational efficiency. 

Financing & Community Development Administration 

• Coordinate and organize financing applicant documentation to support due diligence and investment review processes. 

• Support the preparation and formatting of investment memos and related materials. 

• Track financing applications, reporting deadlines, portfolio activities, and key relationship touchpoints. 

• Maintain investment, project, and property-related records, databases, and tracking systems. 

• Provide administrative support for ECDC community development and land-related initiatives. 

The Ideal Candidate

The successful candidate will bring: 

• A university degree along with 2–3 years of related experience in administrative, operational, or program support roles; equivalent combinations of education and experience will be considered. 
• Strong proficiency with Microsoft 365 applications, particularly Outlook, Teams, Word, Excel, and SharePoint; experience with workflow or automation tools such as Power Automate is considered an asset. 
• Experience working with CRM systems, databases, and digital record management tools. 
• Excellent written communication skills with demonstrated ability to prepare polished reports, correspondence, and presentations. 
• Strong interpersonal and customer service skills with the ability to build positive working relationships across a diverse group of stakeholders. 

Additional strengths include: 

• Exceptional organizational and time-management skills with the ability to manage competing priorities and deadlines. 
• Strong attention to detail, problem-solving abilities, and sound judgment. 
• Comfort working with financial and reporting documentation, including spreadsheets and tracking tools. 
• A high level of initiative and the ability to work both independently and collaboratively. 
• Adaptability and comfort working in evolving environments with changing priorities. 
• Experience supporting board or committee processes, including minute-taking and board package preparation, is preferred. 
• Flexibility to occasionally work evenings or weekends for meetings or events. 
• Experience managing legal or corporate documentation such as contracts, agreements, or corporate records is an asset. 
• Experience in impact investing, community development, finance, housing, real estate, property management, evaluation, or the non-profit sector is considered an asset. 

What we Offer

We offer a competitive salary and benefits package, professional development opportunities and a supportive work environment including: 

• Salary Range: $56,218 – $66,138/year. 
• A 35-hour standard work week. 
• Downtown work location with free parking available. 
• Extended Health, Dental and Short/Long Term Disability Benefits, Life Insurance and a Health Spending Account. 
• A 9% contribution to our group RRSP.  
• Due to nature of this position, the successful candidate will be expected to work primarily in the office. However, occasional remote work requests will be considered. 
• Vacation starts at three weeks per year.  
• 12 combined personal and sick days. 

How to Apply

Please submit your application – including both a resume and cover letter – in PDF format to jobs@ecf.ca   

This position will remain open until a suitable candidate is found. Review of applications will begin June 1, 2026.  

Apply now to get the jump on a new career! 

ECF is committed to building a team that reflects the diversity of our community and creating an environment where everyone feels valued, respected, and supported to thrive. We encourage applications from individuals of all backgrounds, including First Nations, Métis and Inuit peoples, racialized persons, persons with disabilities, women, and members of the 2SLGBTQIA+ community.